How to Import Gmail Data to Google Workspace Business Account? Print

This guide helps users migrate their email, calendar, and contacts from a personal Gmail account (@gmail.com) to their new Google Workspace Business account.

Step 1: Forward Incoming Email from Gmail

1. Sign in to your old Gmail account.
2. Go to Settings → See all settings → Forwarding and POP/IMAP.
3. Click Add a forwarding address and enter your Workspace email.
4. Confirm the request via the verification email sent to your Workspace inbox.
5. Select Forward a copy of incoming mail to and choose your Workspace address.
6. Save changes.

Step 2: Import Calendar and Contacts

Import Calendar Events

1. In your old Gmail account, open Google Calendar.
2. Go to Settings → Import & Export.
3. Export your calendar as an .ics file.
4. Switch to your Workspace account and import the .ics file.

Import Contacts

1. In your old Gmail account, open Google Contacts.
2. Go to Export and choose Google CSV format.
3. In your Workspace account, open Google Contacts and use Import to upload the CSV file.

Step 3: Migrate Old Emails Using Data Migration Service

Admin access required

1. Sign in to Google Admin Console.
2. Go to Data Migration.
3. Click Set up data migration.
4. Select Email as the migration type.
5. Choose Gmail as the source.
6. Enter the user's old Gmail credentials and authorize access.
7. Choose the migration start date and data types.
8. Click Start to begin migration.

Note: IMAP must be enabled on the Gmail account and TLS certificate must be trusted.

Optional: Let Users Migrate Their Own Mail

1. Enable import from webmail hosts in Gmail settings (Admin Console).
2. Users go to Gmail Settings → Accounts and Import → Check mail from other accounts.
3. Add their old Gmail account and follow prompts to import mail.

Final Checklist

• Forwarding enabled from old Gmail
• Calendar and contacts imported
• Old emails migrated via Admin Console or user import
• IMAP access enabled on old Gmail account